Apply to MoD for Medical Records of Deceased Service Personnel

Discussion in 'Service Records' started by RAFCommands, May 6, 2024.

  1. bofors

    bofors Senior Member

    yes I also got a reply today saying the same thing, so submitted a new request.
    Part of their reply to that request - "Our team is currently processing a high volume of requests with around 12,000 active cases, and we respond to all emails in date order. Please be advised that our current average processing time for a Freedom of Information (FOI) request is ten to twelve months."
    sigh
    Anyway another year is ok, I have spent 25 years on my Dad's war records, so another year is not much, God willing.

    regards
    Robert
     
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  2. CL1

    CL1 116th LAA and 92nd (Loyals) LAA,Royal Artillery

    Ditto

    Our team is currently processing a high volume of requests with around 12,000 active cases, and we respond to all emails in date order. Please be advised that our current average processing time for a Freedom of Information (FOI) request is ten to twelve months.

    If you have already provided an acceptable type of proof of death to The National Archives (TNA) please disregard the below.

    Providing proof of death to The National Archives (TNA)

    Are you writing to us to request access to a record of a service person who was born less than 115 years ago? If so,please provide an acceptable proof of death to this email address with your request. If this service person was born more than 115 years ago, we do not require proof of death.

    Providing proof of death showing that the data subject died more than 25 years ago makes it more likely that the record will be opened either in full or in part; but it does not guarantee this. If dated less than 25 years ago, proof of death in some cases allows TNA to bring forward the opening date of the record.
     
  3. Tim Checkley

    Tim Checkley Member

    Are your emails coming from the same source as mine?

    My email came from apc-sp-parldiscl-triage-mailbox@mod.gov.uk
    In response to my application for medical records only to Medical records for deceased service personnel a link for medical records only
    The AO| Disclosures Triage Team sent me a TNA link to apply for
    army service record not just medical files as per the original link

    Here is the reference number and link I was given its for the full ROS

    To assist you in your search, the index number for the ROS held at the TNA is: ARF000074365
    Should you wish to receive the ROS you will need to submit a new request to TNA
    Accessing Records held by TNA
    To request a ROS please use the following link:
    Request Closed MOD Personnel Records
    this link is for full ROS not just medical records as first applied for in the link above.

    its my understanding that TNA will not release any medical files until the serviceperson has been dead for 116 years.
    as stated my email came from AO| Disclosures Triage Team MP660 |Support Branch | HQ Military Secretary | 65 Brown St | Glasgow not from TNA
     
  4. CL1

    CL1 116th LAA and 92nd (Loyals) LAA,Royal Artillery

    Yes the same.
    I added in the comments box I would also like the medical records along with the service records
     
  5. Shazbaz

    Shazbaz Patron Patron

    Hi Peter
    I hope you have been lucky, I just wondered if you’ve received any more updates on your internal review yet?

    Sharon
     
  6. Tim Checkley

    Tim Checkley Member

    QUOTE Yes the same.
    I added in the comments box I would also like the medical records along with the service record.
    Well i wish you good luck with that

    I would just like to get the ROS I applied for 11 months ago.
    I was first told the wait was 6 months to get the records now its up to 12 months or more
    and they just keep extending the waiting time.even.the internal review i asked for has been extended past its due date by 20 working days.
     
  7. Peter Clare

    Peter Clare Very Senior Member

    No luck as yet, they were looking at an internal review of my request but nothing.
    Today I have emailed them to ask what the position is.
     
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  8. Redd

    Redd Senior Member

    I have also just received a similar reply that the records are held at TNA. Advised to apply for the ROS as well as send a copy of the death certificate.


    Good idea - will do the same
     
  9. Rowslow

    Rowslow Daughter of William Herbert Clifford

    I’ve been waiting 18 months after asking for an internal review, and still nothing. But I do have this document I’d like help knowing what all the numbers and letters mean. I think it was my dad’s discharge. Anyone know what it says? Clifford W H
     

    Attached Files:

    JimHerriot likes this.
  10. JimHerriot

    JimHerriot Ready for Anything

    Hello Rowslow,

    Yes, you are correct re discharge. The "Para 390 (xvi)" reference in the right hand column of your father's Royal Artillery attestation book entry is the abbreviated military language referring to:
    "A soldier who has been found physically unfit by a medical board is discharged from Army service under King's Regulations, 1940, paragraph 390 (xvi) as "ceasing to fulfil Army physical requirements." "

    Wounded, captured, incarcerated in Lamsdorf, repatriated in '43 (likely because of his wounds received in Belgium/France in 1940). Once back in UK, assessment, medical examination and then medical board at sometime, leading to discharge in what looks to be May '44.

    Your dad had done his bit, more than his bit.

    I hope his service records get to you without much further delay. You seeking them is helping to keep his memory alive.

    And, should you not have seen this before, for your records (whole page and close up):

    gbm_wo417_068_0174~2.jpg

    gbm_wo417_068_0174.jpg

    Kind regards, always,

    Jim.
     
    Last edited: Jul 12, 2024
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  11. Rowslow

    Rowslow Daughter of William Herbert Clifford

    Thanks Jim,
    What does RA 44. BX. 4067. 3 B 1 In the line underneath mean? Do you know.
     
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  12. Peter Clare

    Peter Clare Very Senior Member

    An update re my request for my father’s medical records.
    I have received an email to say that the result of the internal review concerning my request will be completed by 19th July.
     
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  13. JimHerriot

    JimHerriot Ready for Anything

    I would take those to be an internal Royal Artillery archive reference from the time when they still kept their own records (a time long since gone I think).

    Royal Artillery 1944, Box 4067, file/envelope/storage medium 3 B 1.

    Other folks may know for definite, and will hopefully put me straight if they do!

    Kind regards, always,

    Jim.
     
    Rowslow likes this.
  14. JimHerriot

    JimHerriot Ready for Anything

    Well that is good news of sorts Peter.

    I very much hope July 19th brings you an answer that you are happy with.

    Good luck dear chap.

    Kind regards, always,

    Jim.
     
    Peter Clare likes this.
  15. JimHerriot

    JimHerriot Ready for Anything

    Also, these folks may have a definite answer, maybe:

    Tracing & Archive - RA Association

    Good luck with all,

    Jim.
     
  16. Rowslow

    Rowslow Daughter of William Herbert Clifford

    Thanks Jim but that email doesn’t work!
     
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  17. 4jonboy

    4jonboy Daughter of a 56 Recce

    Works for me
     
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  18. Rowslow

    Rowslow Daughter of William Herbert Clifford

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  19. Peter Clare

    Peter Clare Very Senior Member

    Thank you Jim.
     
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  20. Rowslow

    Rowslow Daughter of William Herbert Clifford

    This is the reply I received when asking for my dad’s service record


    On Jan 19, 2023, at 11:35 AM, MOD Personnel Records (Access Service Team) <modpersonnelaccessteam@nationalarchives.gov.uk> wrote:


    Dear Ms June Clifford,


    Thank you for your enquiry of 18/12/2022 regarding the service record ADH001241193: William Herbert Clifford, SN:815336.


    We are unable to open this record until 2029 because all of the information is exempt under Section 41 of the Freedom of Information (FOI) Act 2000. This means that we cannot make the record open to you or to the public in general.


    The FOI Act gives you the right to know whether we hold the information you want and to have it communicated to you, subject to any exemptions which may apply.


    Section 41 (1) of the Act exempts information if (a) it was obtained by the public authority from any other person (including another public authority), and (b) the disclosure of the information to the public (otherwise than under the Act) by the public authority holding it would constitute a breach of confidence actionable by that or any other person.


    The information contained in the record relates to information that was given in confidence, the release of which could be actionable in court. Although, for the purposes of the FOI Act, Section 41 is an absolute exemption, I can confirm that we have taken into account the public interest defence test inherent within the common law duty of confidence in reaching this decision.


    In this case, Section 41(1) applies to medical information documented in the record.


    Please be aware that requests made under the Freedom of Information Act 2000 have to be treated as applicant blind. Therefore, being next-of-kin can have no bearing on the outcome of this request for information. Information released under FOI is released to the public at large, not just to a requester. This is why we have to review these records for sensitivities.


    Below we have linked several of our research guides which may help your future research:


    · British Army operations in the First World War

    · British Army war diaries 1914-1922

    · British Army operations in the Second World War

    · British Army operations after 1945


    If you are dissatisfied with the handling of your request or the decision which has been reached, you have the right to ask for an internal review. Internal review requests must be submitted within two months of the date of this response and should be addressed to:


    Quality Manager

    Programme Management Office

    The National Archives

    Kew

    Richmond

    Surrey

    TW9 4DU


    complaints@nationalarchives.gov.uk


    Please mark your complaint clearly.  You have the right to ask the Information Commissioner to investigate any aspect of your complaint.  However, please note that the Information Commissioner is likely to expect internal complaints procedures to have been exhausted before beginning her investigation.


    Yours sincerely,


    Adrian

    <image.png>

    Access Service Case Officer (MOD)
    W: nationalarchives.gov.uk
    Twitter: @UkNatArchives

    Pronouns: he/him
    The National Archives, Kew, Richmond, TW9 4DU

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